Real Estate Coordinator Job Details

Job Description

Job Title: Real Estate Coordinator

Requisition Number: 12635

Posting Start Date: 11/11/26

Our values start with our people, join a team that values you!

Bring your talents to Ross, our leading off-price retail chain with over 2,200 stores, and a strong track record of success and growth. Our focus has always been bringing our customers a constant stream of high-quality brands and on-trend merchandise at extraordinary savings. All while providing a fun and exciting treasure hunt experience.

As part of our team, you will experience:

Success. Our winning team pursues excellence while learning and evolving
Career growth. We develop industry leading talent because Ross grows when our people grow<
Teamwork. We work together to solve the hard problems and find the right solution
Our commitment to Diversity, Equality & Inclusion, and our community. We celebrate the backgrounds, identities, and ideas of those who work and shop with us because our differences make us stronger. We strive to be a positive force in our community.

Our Corporate headquarters are in Dublin, CA, we have 3 buying offices in key markets in New York City, Los Angeles, and Boston, and 8 distribution centers nationwide. With 2025 revenues of $22.8 billion, we are a Fortune 500 company who is committed to providing an inclusive work environment with continuous learning opportunities and development for our teams.

Job Description:

GENERAL PURPOSE

To accurately and timely enforce pertinent provisions of lease agreements, sublease agreements, lease amendments, waiver documents, and letter agreements that relate to the execution and notarization of Ross legal documents and legal notifications, to ensure timely performance by Ross and its Landlords. Verify and update site and store information in Site Link. Proofread and verify that lease agreements are in conformance with ROSS standards suitable for execution by the Group Vice President, Senior Vice President and Executive Vice President. Verify legal sufficiency of landlord’s execution and any revisions to legal documents. Research lease related issues and/or internal questions concerning store delivery notifications and amendments. Provide assistance to the Senior VP, Group VP, Regional VP, VP and Director with special projects as needed and provide additional guidance to Administrative Assistants while assisting the department to meet its annual goals.

ESSENTIAL FUNCTIONS

• Responsible for timely verification, assemblage, and preparation, of all leases and exhibits, subleases, amendments, waiver documents and broker agreements for execution. Makes decisions regarding document text and layout to ensure that it meets ROSS and legal standards. Direct Administrative Assistant to copy and assemble documents and reviews for accuracy. Compile, proofread and verify all legal documents for Regional Vice President, Group Vice President, Senior Vice President and Executive Vice President.
• Updates specified areas of Site Link under their responsibility, including understanding and obtaining the proper legal documentation to support such changes. Verifies, manages and updates Site Link Data for all open and to be opened stores within Senior VP, Group VP, Regional VP, VP and Director’s area of geographic responsibility including monitoring of new stores by opening window, project type, project assignment, and verification of information data accuracy.
• Manages five-year planning review meetings for Senior VP, Group VP, Regional VP, VP and Director, which includes making decisions on scheduling, event planning, and negotiating contracts with outside vendors on behalf of ROSS.
• Responsible for maintaining current knowledge of and tracking the flow of all legal documents that are in process. Negotiate with landlords to resolve any conflicts regarding execution and finalization of documents.
• Act as the liaison between Ross and its Landlords regarding matters concerning the finalization and execution of lease documents, lease amendments, sublease documents, waivers and letter agreements.
• Act as a liaison between Ross and its Brokers regarding disclosure documentation, listing agreements, commissions or other matters and agreements.
• Compiles and verifies all information for lease draft initiation after the executive real estate committee meetings and directs Administrative Assistant to disseminate information to Vice President of Real Estate Law.
• Compiles and verifies all information for architectural and construction coordination after the executive real estate committee meetings and directs Administrative Assistant to disseminate information to Vice President of Construction.
• Analyze and review vendor billings for accuracy and prepares for Regional Vice President, Directors, Group Vice Presidents and Executive Vice President’s approval.
• Coordinates travel for Senior VP, Group VP, Regional VP, and Directors including all preparation of conflict due diligence, and hotel/car bookings for all planned Netjet travel.
• Prepare Travel Expense Reports for Senior VP, Group VP, Regional VP, and Director’s approval.
• Review and reconcile invoices and statements.
• Travel, when necessary, with Senior VP, Group VP, Regional VP, VP and Director’ to provide assistance at ROSS meeting suite at ICSC events.
• Provides training for Administrative Assistant and temps.
• Assist management in completing special projects
• Other various projects and assignments as required by department.

ESSENTIAL FUNCTIONS (cont.)

COMPETENCIES

Collaboration

Leading by Example

Communicates Effectively

Ensures Accountability & Execution

Manages Conflict

Plans, Aligns & Prioritizes

QUALIFICATIONS & SPECIAL SKILLS REQUIRED

• Minimum 3 years of progressive responsibility in legal dept. or retail real estate dept.
• Must have an ability to understand legal terminology and interpret specified Lease clauses; and demonstrate an ability to communicate and negotiate with Landlords regarding those clauses.
• Must have excellent verbal and written skills.
• Must have excellent organizational skills and be detailed oriented.
• Must be multi-task oriented.
• Must have excellent negotiation skills
• Must have strong PC and excel skills.
• Must demonstrate use of independent judgment.
• Must be able to work independently with little or no supervision.
• Proven ability to work in a team environment
• Demonstrated track record of professionalism
• Notary Public

EDUCATION / CERTIFICATIONS

• College level coursework.

PHYSICAL REQUIREMENTS

Consistent timeliness and regular attendance

However, this role can perform duties effectively using a combination of in-office and remote work

Job requires ability to work in an office environment, primarily on a computer

Requires sitting, standing, walking, hearing, talking on the telephone, attending in-person meetings, typing, and working with paper/files, etc

This role requires regular in-office presence, including to engage in in-person team interaction, meetings and collaboration, client support, mentoring, coaching, and/or feedback

Vision requirements: Ability to see information in print and/or electronically

SUPERVISORY RESPONSIBILITIES

N/a

DISCLAIMER

This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management's discretion.

Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company's overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.

The base pay range for this role $31.35 to $46.85. The base pay range is dependent on factors including, but not limited to, experience, skills, qualifications, relevant education, certifications, seniority, and location. The range listed is just one component of the total compensation package for employees. Other rewards vary by position and location.